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| The process for migrating a BCS/CVS e-mail account to O365 is as follows. | == BCS/CVS migration to Office 365 == |
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| At a predetermined day and time, several things will happen simultaneously: | === Why are we migrating? === |
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| - logins to your old accounts ("<you>@mail.cvs.rochester.edu" or "<you>@cvs.rochester.edu") will be disabled. - University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu". - University IT will begin the process of migrating all of your e-mail '''currently residing on our mail server''' to your new O365 account. - Your old accounts will start autoforwarding newly received e-mail to your O365 account. |
Per a directive from University administration, all River Campus e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter. |
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| Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users. | === When will my account be migrated? === |
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| Once this process begins, you now need to modify your e-mail client(s) so you can start using O365. This means adding the O365 account to each client. | Within the next month or two. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris. |
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| Instructions for adding an O365 account to Thunderbird using the IMAP protocol are here: O365ThunderbirdImap | === What happens with my e-mail addresses? === |
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| Instructions for adding an )365 account to Thunderbird using the POP protocol are here: O365ThunderbirdPop | You will have a new e-mail address to use with O365...<your_netID>@ur.rochester.edu. This will be the only account you actively use. E-mail sent to this account will be filtered by the University's ProofPoint antispam/antivirus appliances. Even though you will not be able to actively use your old BCS/CVS e-mail addresses, people will still be able to send e-mail to them. E-mail sent to them will be filtered by our Barracuda, then the e-mail will be automatically forwarded to your O365 account. This means that all of the spam filters we've created over the past 6 years will not be lost due to the migration, which was a major concern for several users. === Is there a webmail interface for O365? === Yes...you have to use the Outlook Web Access interface: http://owa.ur.rochester.edu/ === What happens the day of my migration? === The process for migrating a BCS/CVS e-mail account to O365 is quite similar to the process we went through when we migrated to the Axigen system. At the predetermined day and time, several things will happen simultaneously: * logins to your old BCS/CVS account will be disabled. * University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu". * University IT will begin the process of migrating all of your e-mail '''currently residing on our mail server''' to your new O365 account. '''Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users.''' * Your old addresses ("@mail.bcs/cvs" and "@bcs/cvs") will start automatically forwarding newly received e-mail to your O365 account. === Do I need to change the configuration of my e-mail clients to use Office365? === Yes. Once the migration process begins, you need to add your O365 account to your e-mail client(s). You can begin to use your account as soon as the migration starts. Instructions for adding an O365 account to Thunderbird/iPhone/K-9Mail using the IMAP protocol are here: O365Imap Instructions for adding an O365 account to Thunderbird using the POP protocol are here: O365Pop === What happens to our departmental mailing lists? === They stay the same. The Axigen system will remain in service to host the mailing lists, automatically forward e-mail from our old addresses to O365, and send out event notices. Nothing in respect to how these services work is being changed by the O365 migration. === Is there any O365 documentation provided by University IT? === Yes...they have more detailed info about O365 and its various features here: http://tech.rochester.edu/services/office-365/ |
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BCS/CVS migration to Office 365
Why are we migrating?
Per a directive from University administration, all River Campus e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter.
When will my account be migrated?
Within the next month or two. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris.
What happens with my e-mail addresses?
You will have a new e-mail address to use with O365...<your_netID>@ur.rochester.edu. This will be the only account you actively use. E-mail sent to this account will be filtered by the University's ProofPoint antispam/antivirus appliances.
Even though you will not be able to actively use your old BCS/CVS e-mail addresses, people will still be able to send e-mail to them. E-mail sent to them will be filtered by our Barracuda, then the e-mail will be automatically forwarded to your O365 account. This means that all of the spam filters we've created over the past 6 years will not be lost due to the migration, which was a major concern for several users.
Is there a webmail interface for O365?
Yes...you have to use the Outlook Web Access interface: http://owa.ur.rochester.edu/
What happens the day of my migration?
The process for migrating a BCS/CVS e-mail account to O365 is quite similar to the process we went through when we migrated to the Axigen system. At the predetermined day and time, several things will happen simultaneously:
- logins to your old BCS/CVS account will be disabled.
University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu".
University IT will begin the process of migrating all of your e-mail currently residing on our mail server to your new O365 account. Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users.
- Your old addresses ("@mail.bcs/cvs" and "@bcs/cvs") will start automatically forwarding newly received e-mail to your O365 account.
Do I need to change the configuration of my e-mail clients to use Office365?
Yes. Once the migration process begins, you need to add your O365 account to your e-mail client(s). You can begin to use your account as soon as the migration starts.
Instructions for adding an O365 account to Thunderbird/iPhone/K-9Mail using the IMAP protocol are here: O365Imap
Instructions for adding an O365 account to Thunderbird using the POP protocol are here: O365Pop
What happens to our departmental mailing lists?
They stay the same. The Axigen system will remain in service to host the mailing lists, automatically forward e-mail from our old addresses to O365, and send out event notices. Nothing in respect to how these services work is being changed by the O365 migration.
Is there any O365 documentation provided by University IT?
Yes...they have more detailed info about O365 and its various features here: http://tech.rochester.edu/services/office-365/