|
Size: 2277
Comment:
|
Size: 3252
Comment:
|
| Deletions are marked like this. | Additions are marked like this. |
| Line 1: | Line 1: |
| === BCS/CVS migration to Office 365 === | == BCS/CVS migration to Office 365 == |
| Line 3: | Line 3: |
| Per a directive from University administration, all e-mail users of the BCS/CVS mail system will be migrating to the Microsoft Office365 cloud-based e-mail environment. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris. | === Why are we migrating? === |
| Line 5: | Line 5: |
| The process for migrating a BCS/CVS e-mail account to O365 is quite similar to the process we went through when we migrated to the Axigen system: | Per a directive from University administration, all River Campus e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter. |
| Line 7: | Line 7: |
| At a predetermined day and time, several things will happen simultaneously: | === When will my account be migrated? === |
| Line 9: | Line 9: |
| - logins to your old BCS/CVS account will be disabled. | Within the next month or two. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris. |
| Line 11: | Line 11: |
| - University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu". | === What happens with my e-mail addresses? === |
| Line 13: | Line 13: |
| - University IT will begin the process of migrating all of your e-mail '''currently residing on our mail server''' to your new O365 account. | You will have a new e-mail address to use with O365...<your_netID>@ur.rochester.edu. This will be the only account you actively use. E-mail sent to this account will be filtered by the University's ProofPoint antispam/antivirus appliances. Even though you will not be able to actively use your old BCS/CVS e-mail addresses, people will still be able to send e-mail to them. E-mail sent to them will be filtered by our Barracuda, then the e-mail will be automatically forwarded to your O365 account. This means that all of the spam filters we've created over the past 6 years will not be lost due to the migration, which was a major concern for several users. === Is there a webmail interface for O365? === Yes...you have to use the Outlook Web Access interface: http://owa.ur.rochester.edu/ === What happens the day of my migration? === The process for migrating a BCS/CVS e-mail account to O365 is quite similar to the process we went through when we migrated to the Axigen system. At the predetermined day and time, several things will happen simultaneously: * logins to your old BCS/CVS account will be disabled. * University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu". * University IT will begin the process of migrating all of your e-mail '''currently residing on our mail server''' to your new O365 account. '''Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users.''' |
| Line 15: | Line 31: |
| - Your old addresses ("@mail.bcs/cvs" and "@bcs/cvs") will start automatically forwarding newly received e-mail to your O365 account. | * Your old addresses ("@mail.bcs/cvs" and "@bcs/cvs") will start automatically forwarding newly received e-mail to your O365 account. |
| Line 17: | Line 33: |
| '''Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users.''' | === Do I need to change the configuration of my e-mail clients to use Office365? === |
| Line 19: | Line 35: |
| Once the migration process begins, you can add your O365 account to your e-mail client(s) and start using O365. | Yes. Once the migration process begins, you need to add your O365 account to your e-mail client(s). You can begin to use your account as soon as the migration starts. |
| Line 25: | Line 41: |
| '''The end result of this migration is:''' | === What happens to our departmental mailing lists? === |
| Line 27: | Line 43: |
| - The e-mail account you will use from then on is your O365 account (<your_netID>@ur.rochester.edu) | They stay the same. The Axigen system will remain in service to host the mailing lists, automatically forward e-mail from our old addresses to O365, and send out event notices. Nothing in respect to how these services work is being changed by the O365 migration. |
| Line 29: | Line 45: |
| - E-mail being sent to your O365 account will be filtered through UR's ProofPoint antispam/virus system before being delivered to your O365 account | === Is there any O365 documentation provided by University IT? === |
| Line 31: | Line 47: |
| - E-mail being sent to your old BCS/CVS addresses will continue to be filtered by our Barracuda antispam/virus system before being automatically forwarded to your O365 account | Yes...they have more detailed info about O365 and its various features here: http://tech.rochester.edu/services/office-365/ |
| Line 33: | Line 49: |
| - the webmail interface you use to access your O365 account is the Outlook Web Access interface: http://owa.ur.rochester.edu/ - departmental mailing lists will still originate from the BCS/CVS e-mail domains...their addresses are NOT changing |
BCS/CVS migration to Office 365
Why are we migrating?
Per a directive from University administration, all River Campus e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter.
When will my account be migrated?
Within the next month or two. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris.
What happens with my e-mail addresses?
You will have a new e-mail address to use with O365...<your_netID>@ur.rochester.edu. This will be the only account you actively use. E-mail sent to this account will be filtered by the University's ProofPoint antispam/antivirus appliances.
Even though you will not be able to actively use your old BCS/CVS e-mail addresses, people will still be able to send e-mail to them. E-mail sent to them will be filtered by our Barracuda, then the e-mail will be automatically forwarded to your O365 account. This means that all of the spam filters we've created over the past 6 years will not be lost due to the migration, which was a major concern for several users.
Is there a webmail interface for O365?
Yes...you have to use the Outlook Web Access interface: http://owa.ur.rochester.edu/
What happens the day of my migration?
The process for migrating a BCS/CVS e-mail account to O365 is quite similar to the process we went through when we migrated to the Axigen system. At the predetermined day and time, several things will happen simultaneously:
- logins to your old BCS/CVS account will be disabled.
University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu".
University IT will begin the process of migrating all of your e-mail currently residing on our mail server to your new O365 account. Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users.
- Your old addresses ("@mail.bcs/cvs" and "@bcs/cvs") will start automatically forwarding newly received e-mail to your O365 account.
Do I need to change the configuration of my e-mail clients to use Office365?
Yes. Once the migration process begins, you need to add your O365 account to your e-mail client(s). You can begin to use your account as soon as the migration starts.
Instructions for adding an O365 account to Thunderbird/iPhone/K-9Mail using the IMAP protocol are here: O365Imap
Instructions for adding an O365 account to Thunderbird using the POP protocol are here: O365Pop
What happens to our departmental mailing lists?
They stay the same. The Axigen system will remain in service to host the mailing lists, automatically forward e-mail from our old addresses to O365, and send out event notices. Nothing in respect to how these services work is being changed by the O365 migration.
Is there any O365 documentation provided by University IT?
Yes...they have more detailed info about O365 and its various features here: http://tech.rochester.edu/services/office-365/