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| Per a directive from University administration, all e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter. | Per a directive from University administration, all River Campus e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter. |
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| Within the next few months. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris. | Within the next month or two. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris. |
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| === What happens to my e-mail addresses? === | === What happens with my e-mail addresses? === |
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| People will still be able to send e-mail to you old BCS/CVS e-mail addresses. E-mail sent to them will be filtered by our Barracuda, then automatically forwarded to your O365 account. | Even though you will not be able to actively use your old BCS/CVS e-mail addresses, people will still be able to send e-mail to them. E-mail sent to them will be filtered by our Barracuda (so our existing spam filters won't be lost due to the migration), then the e-mail will be automatically forwarded to your O365 account. === Is there a webmail interface for O365? === Yes...you have to use the Outlook Web Access interface: http://owa.ur.rochester.edu/ |
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| === Do I need to change my e-mail clients to use Office365? === | === Do I need to change the configuration of my e-mail clients to use Office365? === |
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| Yes. Once the migration process begins, you can add your O365 account to your e-mail client(s) and start using your new account. | Yes. Once the migration process begins, you need to add your O365 account to your e-mail client(s). You can begin to use your account as soon as the migration starts. |
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| === Once the migration is over, what will things look like? === | === What happens to our departmental mailing lists? === |
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| '''The end result of this migration is:''' | They stay the same. The Axigen system will remain in service to host the mailing lists, automatically forward e-mail from our old addresses to O365, and send out event notices. Nothing in respect to how these services work is being changed by the O365 migration. |
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| - The e-mail account you will use from then on is your O365 account (<your_netID>@ur.rochester.edu) - E-mail being sent to your O365 account will be filtered through UR's ProofPoint antispam/virus system before being delivered to your O365 account - E-mail being sent to your old BCS/CVS addresses will continue to be filtered by our Barracuda antispam/virus system before being automatically forwarded to your O365 account - the webmail interface you use to access your O365 account is the Outlook Web Access interface: http://owa.ur.rochester.edu/ - departmental mailing lists will still originate from the BCS/CVS e-mail domains...their addresses are NOT changing |
BCS/CVS migration to Office 365
Why are we migrating?
Per a directive from University administration, all River Campus e-mail users must migrate to the Microsoft Office365 cloud-based e-mail environment. We have no choice in the matter.
When will my account be migrated?
Within the next month or two. Users will initially be allowed to pick the day/time for their migration...those who do not specify a day/time will eventually have their migrations scheduled by Chris.
What happens with my e-mail addresses?
You will have a new e-mail address to use with O365...<your_netID@ur.rochester.edu>. This will be the only account you actively use. E-mail sent to this account will be filtered by the University's ProofPoint antispam/antivirus appliances.
Even though you will not be able to actively use your old BCS/CVS e-mail addresses, people will still be able to send e-mail to them. E-mail sent to them will be filtered by our Barracuda (so our existing spam filters won't be lost due to the migration), then the e-mail will be automatically forwarded to your O365 account.
Is there a webmail interface for O365?
Yes...you have to use the Outlook Web Access interface: http://owa.ur.rochester.edu/
What happens the day of my migration?
The process for migrating a BCS/CVS e-mail account to O365 is quite similar to the process we went through when we migrated to the Axigen system. At the predetermined day and time, several things will happen simultaneously:
- logins to your old BCS/CVS account will be disabled.
University IT will create your account in O365...the address will be "<your_netID>@ur.rochester.edu".
University IT will begin the process of migrating all of your e-mail currently residing on our mail server to your new O365 account.
- Your old addresses ("@mail.bcs/cvs" and "@bcs/cvs") will start automatically forwarding newly received e-mail to your O365 account. (Note that the process of migrating your data to O365 may take a considerable amount of time...more than a day for the larger IMAP users.)
Do I need to change the configuration of my e-mail clients to use Office365?
Yes. Once the migration process begins, you need to add your O365 account to your e-mail client(s). You can begin to use your account as soon as the migration starts.
Instructions for adding an O365 account to Thunderbird/iPhone/K-9Mail using the IMAP protocol are here: O365Imap
Instructions for adding an O365 account to Thunderbird using the POP protocol are here: O365Pop
What happens to our departmental mailing lists?
They stay the same. The Axigen system will remain in service to host the mailing lists, automatically forward e-mail from our old addresses to O365, and send out event notices. Nothing in respect to how these services work is being changed by the O365 migration.